Università telematica internazionale UNINETTUNO

OFFICE CIRCULAR ON PRIVACY - employees, staff, professors

PRIVACY STATEMENT
IN COMPLIANCE WITH ART. 13 OF THE EU REGULATION 2016/679
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This document is aimed at informing all people interested in providing their professional work in performance of a contract of whatever typology and duration with the International Telematic University UNINETTUNO (hereafter referred to as UTIU) on how the personal data provided to participate in a competition-based selection, launched by a public call, or upon request of information for a possible private negotiation or during a private negotiation aimed at staff recruitment and on how their personal data will be processed during the whole duration of their employment relationship.

This document is also meant at updating information already supplied to the whole staff recruited.
The European Union 216/679 Regulation protects all physical people as regards the treatment of their personal data that is carried out by the holder of the treatment, based in the territory of the European Union, and entitles them to a set of rights, listed below, that, if necessary, may be exercised against it.

UTIU has his head office in Rome, Corso Vittorio Emanuele II n. 39 and for this reason it applies the EU Regulation 2016/679 to all personal data treatments, including those required to carry out distance learning activities and is, formally, the Holder of these treatments.

UTIU can be contacted by the concerned people at the postal addresses and telephone numbers available in its website on: https://www.uninettunouniversity.net .

The person responsible for data protection is Lawyer Gaetano Giordano who can be contacted via e-mail at the following address: gaetano.giordano@uninettunouniversity.net or by tel./fax at the following number: +390637511524. The concerned people can contact him as regards any matters related to the treatment of their personal data and to the exercise of their rights ensuing from the above-mentioned Regulation. He has the duty of confidentiality as regards the performance of his functions.

Given the above, UTIU wishes to provide the concerned people the following information:

A) In case of personal data provided by any concerned person to participate in a competition-based selection, launched by UTIU by means of public call for recruiting professors, researchers or to allocate research grants or to award the post of a foreign mobility-based lecturer:

  • The personal data provided upon applying to participate in a competition-based selection and, in particular, the identification data of the concerned person and the information related to his academic career and to his previous professional activities with the Public Administration, the personal data related to any criminal convictions or enjoyment of civil rights, if required by the call, the certificates including the above-mentioned personal data or replacement statements made by the concerned person, are all required in order to assess participation requirements, to form the relative chart, for a possible personal recruitment and to conclude the relative employment contract;
  • It is not necessary to get your consent since the procedures of collection, recording, processing, consultation and assessment of these personal data by the Owner and of those related to any criminal convictions or enjoyment of civil rights, if required by the call, are required for the performance of the a task of public interested related to the exercise of public powers of which it itself is responsible and in order to comply with a legal obligation given that in order to hire teaching personnel it is obliged, as per law n° 240/2010, to treat all these personal data;
  • The personal data will be communicated to the relevant public authorities (MIUR, Certifying Authorities, other Universities) in order to communicate the result of the procedure and carry on random controls on the truthfulness of their statements and on the information provided by the participant;
  • Upon completion of the competition-based selection all the personal data of the concerned person will be kept by the Owner exclusively for record-keeping purposes in the public interest for a limitless period of time.

B) In case of personal data provided by any concerned person upon submission of request for an interview or application made for recruitment purposes:

  • Additionally, by any means and at any time before the conclusion of the contract, the concerned person may ask UTIU not to be contacted anymore and to eliminate all his personal data.

C) In case of personal data provided by each concerned person upon hiring or anyhow acquired during the employment relationship:

  • Personal data provided by the concerned person (identification data, curriculum vitae, bank details for paying salaries), or anyhow acquired during the employment relationship (signing-in reporting sheets, professional career), the data related to his health conditions, or, from time to time of one of his relatives or family members, and the data that can ascertain his membership in trade unions are required for a fair implementation of the employment relationship;   
  • The banks with which the Owner has relationships that may be the recipients of identification data and bank details of the concerned person for paying his salaries;
  • The public authorities that are relevant as regards social security, welfare and security on the working place (INPS and INAIL), the Ministry of Inner Affairs and its decentralized boards, the Ministry of Finances, the Territorial Employment Directorate may be the recipients of the identification data and of data related to the health conditions of the concerned person for the supply of the public services envisaged at employment level and to carry on controls on the truthfulness of the statements and information provided;
  • It is not necessary to get your consent for the treatment of the above-mentioned personal data, including those related to your health conditions and to those of relatives or family members or those that can ascertain his membership in trade unions, since the procedures of collection, recording, processing, consultation and communication of these personal data by the Owner are required for the execution of the contract in which the concerned person is one of the contracting parties and to comply with its obligation and exercise the specific rights of the Owner or of the concerned person in the field of labor law and social security;
  • Some personal data directly or indirectly referable to the professional activity of the concerned person may be acquired in the occasion of targeted control activities by the Owner in the purpose of protecting its company goods; however, for more complete information on the modes of use of the working tools, on the extent and modes of control and, in particular, on those carried on through automated procedures, on the nature and typology of the processed data and on the balancing of potentially conflicting interests, the Owner prepared a specific document that must be communicated to every concerned person;  
  • The personal data of the concerned person treated for the purposes related to the execution of employment relationship will be kept by the Owner for the whole duration of the contract and upon its conclusion they will be kept in the records up to the expiry of the normal prescription terms as per art. 2946 of the Civil Code and later on eliminated.

In all the above-mentioned cases each concerned person has a right to ask the Owner for the:

  • Correction of incorrect personal data related to him;
  • Integration of the incomplete ones;
  • Elimination of these data if they were illicitly treated or if their elimination is necessary to comply with legal obligations;
  • Limitation of the treatment of only the personal data related to him of which the concerned person does not deny the correctness, waiting for the conclusion of checks on the denied ones and being accordingly informed before the above-mentioned limitation is removed;
  • Return of the provided personal data, in a structured format, of common use and readable by an automatic device, or the transmission of them to another owner of the treatment, also in a direct way, if technically feasible. The personal data that were not provided by the concerned person and those treated for the performance of task of public interest or connected to public powers of which the Owner of the treatment is responsible are excluded.

Any requests can be submitted to the Owner by calling the following numbers: tel. +39 06 692076.70 / +39 06 692076.71 or sending an e-mail to: info@uninettunouniversity.net .
UTIU will assure a follow-up to any request of the concerned person with no unjustified delay and, anyway, within a month from its reception. This term may be extended to maximum two months and it will be up to the Owner to communicate to the concerned person the extension and the reasons for the delay, within a month from the reception of the request.
In the case where the requests of the concerned person may be groundless or excessive, particularly for their reiterative character, the Owner has a right to charge a fee for the relative expenses or even reject the request.
In case the concerned person deems that the treatment involving him infringes the EU Regulation 2016/679 or that the Owner did not comply with its obligations related to the exercise of the above-mentioned rights, he has a right, as per art. 77 of the same Regulation, to submit a claim to the Supervisory Authority, based in the Member State, where he usually resides or works or to that one that is based in the place where the possible infringement occurred. Any other administrative or jurisdictional claim is excluded.

Headquarter

Corso Vittorio Emanuele II, 39
00186 Roma - ITALIA
Tax code number: 97394340588
P.IVA: 13937651001

Certified mail

info@pec.uninettunouniversity.net

Student Secretariat

tel: +39 06 692076.70
tel: +39 06 692076.71
e-mail: info@uninettunouniversity.net

Videoconferencing

Library 1st floor: 90.147.90.157
Meeting Room 5th floor: 90.147.90.158

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